Renting the Grounds

[vc_row][vc_column][vc_custom_heading text=”Would you like to rent the Carriage House and Historical Society Grounds?” font_container=”tag:h2|text_align:center” use_theme_fonts=”yes”][vc_text_separator title=”” i_icon_fontawesome=”fa fa-home” i_color=”custom” color=”custom” add_icon=”true” i_custom_color=”#259fa1″ accent_color=”#259fa1″][vc_column_text]

The Carriage house is handicap accessible, has air conditioning, and new this year free WiFi access. To rent the Carriage House and/or the Historical Society grounds, please contact the Carriage House Events Manager, Liza Thayer at 860-322-3426 or liza.thayer@deepriverhistoricalsociety.org to check availability.

[/vc_column_text][vc_single_image image=”1307″ img_size=”full” alignment=”center”][vc_empty_space height=”35px”][/vc_column][/vc_row][vc_row disable_element=”yes”][vc_column][vc_text_separator title=”General Information, Fees & Other Requirements”][vc_row_inner][vc_column_inner width=”1/2″][vc_column_text]Maximum Capacity for the hall is 126 people (per Fire Marshall).

Events with 100 people or more: you must rent 1 port o potty per 100 people. Event host must make arrangements.

Included in rental: the facility has a kitchen with a dishwasher, microwave, refrigerator, 2 large and 1 small coffee pots and a household sized gas range for reheating only (not suitable for meal preparation). There are 11 eight foot tables, 2 six foot tables, a small table in the kitchen and approximately 70 chairs. The chair rack can double as a coat rack.

The facility has 2 restrooms; one each men’s and lady’s.

You are required to bring your own paper products (towel paper, toilet paper, napkins, etc.), tableware, trash bags (39 gallon and tall kitchen), dish towels and potholders. DO NOT USE DISHES in Cabinets.

Heat and A/C: the Carriage House has both and is available for comfortable year round use. The heater is located on the left wall as you walk in. Please do not operate the heater or a/c while doors are open.

If you will be selling alcohol, you will need to obtain a liquor sales permit at the Town Hall.

The Deep River Historical Society reserves the right to hold concurrent events in the Stone House during Carriage House rentals. [/vc_column_text][/vc_column_inner][vc_column_inner width=”1/2″][vc_column_text]Event Fee for 126 guests or less:

  • Monday, through Thursday $150.00 per day
  • Friday, Saturday or Sunday $250.00 per day

Event Fee for 127 guests or more $325.00 per day

Grounds Fee: $100.00 (Applies for use of the grounds for other than parking; ie. outside seating, tent(s) any size, canopies, bouncy houses, etc.)

Security Deposit: A $250 Security Deposit is required (in addition to rental fee). This fee will be returned to you unless there is damage and/or the building is not cleaned as required in Attachment A.

A Certificate of Insurance Liability is required. This can sometimes be obtained through home owner insurance or specialized event insurance (pamphlets available upon request). A new COIL is required each time you rent the Carriage House. This is a mandatory requirement by our insurance carrier to protect DRHS from liability during your rental.

Events with more than 200 guests require special consultation with the Carriage House Rental Manager.

Large Tents/Structures: Per CT state law, if you will have a tent or any structure in 1200 square feet or larger OR that holds 100 people or more, you MUST fill out an application ($30 processing fee) for a special permit with the town of Deep River. The Fire Marshall is the governing authority on the application; the process normally takes about 30 days so please plan accordingly. The tent/shelter cannot be placed next to the north side of the Carriage House and must be a minimum of 40 feet from the building.[/vc_column_text][/vc_column_inner][/vc_row_inner][vc_empty_space height=”35px”][/vc_column][/vc_row][vc_row][vc_column][vc_text_separator title=”Rental Application & Forms”][vc_column_text]

If you’re interested in renting the grounds, please fill out the forms below mail them to DRHS, PO Box 151, Deep River, CT 06417 with the event fees.  The security deposit ($250) and the Certificate of Insurance are required the day of the rental.

Click on the links below to download the forms:

Carriage House Application for Reservation (PDF)

Appendix A: Carriage House Usage Agreement and Clean up Checklist (PDF)

[/vc_column_text][vc_empty_space height=”30px”][vc_text_separator title=”Fee and Other Requirements (Attachment B)”][vc_column_text]

Event Fee for Carriage House Monday through Thursday with 126 guests (maximum capacity per order of the Fire Marshall) $200 per 5-hour block of time.
$60.00 for every additional hour.

Event Fee for 126 guests Friday, Saturday or Sunday $300.00 per 5-hour block of time. $60.00 for each additional hour.

These rates do NOT include exclusive use of the grounds or use of large tents. Up to two small pop-up tents are allowed. Extra set up/break down time requires an additional fee.

Small use Meeting Fee: Less than 30 people (in Carriage House only) for up to three hours is $150.00 This is for simple meetings, not parties, reunions, or receptions.

Grounds fee for Large Tents: $200 in addition to the Carriage House fee for up to 126 people. For 127 people, with a maximum of 250 people $300.00 (this will include bouncy houses.)

Security Deposit $250 and rental fee must be paid to confirm the booking. Any damage or extra cleaning costs will be deducted. Can include the extra verbiage on Attachment A.

A Certificate of Insurance is due two weeks prior to the event. DRHS must be named, additionally insured (covered).
The client must list a responsible person in charge who will be there during the event.

Note Charging admission or selling any type of merchandise, food, or services, or the inclusion of vendors or use of grounds for film shoots is prohibited without a written contract with DRHS spelling out specific terms for such an event.

[/vc_column_text][vc_separator el_class=”wh-vc-separator”][vc_column_text]

[/vc_column_text][/vc_column][/vc_row]